Catalog Management
Adding, editing, and managing your product listings
Your catalog is the set of products buyers browse and order from. This guide covers how to build and maintain it effectively — from your first listing to managing a full seasonal product line.
How Buyers Experience Your Catalog
When a buyer browses the platform, they see a unified catalog showing products from all active vendors. Your listings appear alongside other vendors' products, filtered and sorted by category, vendor name, and availability.
Each of your listings shows:
- Product name
- Your vendor name (links to your vendor profile)
- Category
- Unit type and price
- Minimum order quantity
- Any notes you have added
Buyers can filter the catalog to show only your products by selecting your name from the vendor filter. This means your vendor name — set in your account profile — is what buyers use to find you. Keep it consistent with how you are known in the market.
Products with Draft or Inactive status are completely hidden from buyers. Only Active products appear.
Adding a Product
Go to Catalog → Add Product in the sidebar.
Required fields
Name How the product appears to buyers. Be specific and consistent. Include the variety, grade, or format if it matters to your buyers:
- ✓ "Roma Tomatoes — Grade A, 25 lb case"
- ✓ "Wildflower Honey — 12 oz jar"
- ✗ "Tomatoes" (too vague — buyers cannot tell what they are getting)
Category Select the closest match from the list. Categories drive how buyers filter the catalog. See the full category list below. If none fit, contact us and we will evaluate adding one.
Unit type How the product is sold. This is what appears next to the price and what buyers select a quantity of. Use whatever unit you actually sell by:
case— a pack of items (a case of 12, a flat of 24, etc.)lb— sold by weighteach— individual itemsflat— trays of producegallon,quart,oz— liquid or weight units
If you sell by the case and the case size varies by product, add it to the product name or description so buyers know what they are ordering.
Price Enter in dollars. This is what buyers see and what invoices are generated from. If you have tiered pricing for different buyers, contact us — we can configure buyer-specific pricing rules through the platform.
Minimum order quantity The smallest number of your unit a buyer can order in a single line item. Set this to 1 if there is no minimum. This is enforced at checkout — buyers cannot add fewer than this quantity to their order.
Optional fields
Description Additional detail about the product. Good descriptions reduce buyer questions and increase confidence. Useful things to include:
- Pack size and count ("case of 12 × 16 oz jars")
- Origin or sourcing notes ("grown in Homestead, FL — no pesticides")
- Handling or storage notes ("keep refrigerated, use within 5 days of delivery")
- Typical lead time if you need advance notice ("please order 48 hours before your delivery window")
- Seasonal availability ("available May through September")
Vendor SKU Your internal product code. Not visible to buyers. Useful if you manage inventory in a spreadsheet or external system and want to cross-reference easily.
Notes Short operational notes visible to buyers on the product detail page. Use this for brief, time-sensitive information — "limited availability this week" or "new crop just in."
Product Status
Every product has one of three statuses. You can change status at any time from the product list or the product detail page.
Draft
The product exists in your catalog but is not visible to buyers. Use Draft when:
- You are building out a new listing but it is not ready to publish
- You are setting up your catalog for the first time and want to review everything before going live
- You want to prepare a seasonal product in advance of its availability date
Active
The product is visible to buyers and can be ordered. This is the normal operating state for anything you are ready to sell.
Inactive
The product is hidden from buyers but remains in your catalog history. Use Inactive instead of deleting whenever a product is temporarily unavailable.
Why this matters: when a buyer views their order history, they see every product they have ordered — including ones that are no longer active. If you delete a product, it disappears from that history and creates confusion. Inactive preserves the record while removing it from the browsable catalog.
Use Inactive for:
- Out-of-stock items you plan to restock
- Seasonal products during their off-season
- Items you are temporarily not offering
Editing a Product
Click any product in your catalog list to open its detail page. All fields are editable. Changes take effect immediately — buyers will see the updated listing on their next page load.
Changing a price does not affect orders already placed. Invoices are generated from the price at the time of the order. If you need to adjust pricing for a buyer on an existing order, contact us.
Changing a product name does not break anything in order history — the order record stores a snapshot of the product at the time it was placed.
Bulk Import
If you have a large existing product list, you can submit a spreadsheet and the team will import it for you. This is not a self-serve tool — it goes through the platform team.
To request a bulk import:
- Prepare a spreadsheet with one row per product. CSV or Excel both work.
- Use these column headers:
| Column | Required | Notes |
|---|---|---|
name |
Yes | Product name as it should appear to buyers |
category |
Yes | Must match a category name exactly (see list below) |
unit_type |
Yes | case, lb, each, flat, etc. |
price |
Yes | In dollars, no currency symbol (e.g. 4.50) |
min_order_qty |
Yes | Minimum quantity, numeric (e.g. 1) |
description |
No | Optional product detail |
vendor_sku |
No | Your internal SKU |
status |
No | draft or active — defaults to draft if omitted |
- Email the spreadsheet to Anthony@taliento-provisions.com with the subject "Catalog import — [your business name]."
- We will confirm receipt and complete the import within one business day.
- Review the imported products in your catalog. Imported products are created as Draft by default unless you specify
activein the status column. Activate them individually or in bulk once you have reviewed them.
Categories
Select the category that best describes how a buyer would look for your product. If your product fits more than one, choose the primary use case.
| Category | Examples |
|---|---|
| Produce | Vegetables, fruits, herbs, microgreens |
| Dairy & Eggs | Milk, cheese, butter, yogurt, eggs |
| Proteins & Seafood | Beef, pork, poultry, fish, shellfish, charcuterie |
| Dry Goods & Pantry | Grains, pasta, flour, sugar, canned goods, oils, vinegars |
| Bakery & Pastry | Breads, pastries, cakes, desserts, baked goods |
| Beverages | Juice, coffee, tea, water, non-alcoholic drinks |
| Specialty & Artisan | Preserves, hot sauces, condiments, specialty imports, fermented products |
| Disposables & Supplies | Packaging, to-go containers, paper goods |
If your product genuinely does not fit any of these, contact us. We add categories as the vendor network grows.
Managing a Seasonal Catalog
If your products change with the season, here is the recommended workflow:
- Add all products you expect to carry during the year — even off-season ones — as Draft.
- Activate products as they come into season.
- Set them to Inactive when the season ends.
- Reactivate them next season — no need to re-enter the product information.
This approach keeps your catalog history clean and avoids duplicate listings across seasons.
Catalog Support Services
Building a strong catalog takes more than just entering names and prices. Taliento Provisions offers hands-on catalog support services for vendors who want to put their best foot forward with buyers. Depending on the scope of what we provide, these services may carry additional fees on a case-by-case basis — we will always be upfront about that before any work begins.
Product description writing We can help you write clear, detailed product descriptions that answer the questions buyers have before placing an order. Good descriptions reduce back-and-forth, build buyer confidence, and help your products stand out in a crowded catalog. If you have raw notes, a spec sheet, or just a sense of what makes a product worth carrying, we can work from that.
Product photography We work with professional photographers in the South Florida area and can coordinate a shoot for your products. High-quality photography makes a meaningful difference in how buyers perceive your listings — particularly for specialty and artisan products where appearance and presentation matter. If you are interested, contact us and we will discuss what makes sense for your catalog size and product types.
Protected designation of origin (DOP/PDO) verification Many premium imported products carry protected status seals — DOP (Denominazione di Origine Protetta), PDO (Protected Designation of Origin), IGP (Indicazione Geografica Protetta), and others issued by certifying bodies in their country of origin. If you carry or are considering carrying products that claim these designations, we can help verify that the seals on your products are legitimate and match the actual certification on record. This matters to buyers at the restaurant and hotel level who stake their menu claims on product authenticity.
Ingredient, allergen, and factory documentation For imported or specialty products, buyers — especially those running professional kitchens — often need to know exactly what is in a product and where it was made. We can research the manufacturer or factory behind a product, locate factory spec sheets and ingredient declarations, and help you present that documentation in a way that is useful to buyers. This is particularly relevant if you are sourcing from overseas suppliers and want to be able to answer buyer questions about allergens, origin, or production standards with confidence.
To discuss any of these services, contact us at Anthony@taliento-provisions.com with a brief description of what you need. We will get back to you within one business day.